Google Drive for Desktop

Google Drive for Desktop gives you flexibility in how you access your files. You can choose to stream files, which means they stay primarily in the cloud and are only downloaded when you open them, saving space on your local hard drive.

Alternatively, you can mirror your Drive, keeping all your files directly on your computer for reliable offline access, with changes syncing back to the cloud once you're online again.

This allows you to work both offline and online at the same time.

You can download Drive for Desktop for Windows or Mac.

In your Drive, go to the gear icon on the top right and click on it. Then click on “Get Drive for desktop”

It takes you to another pop up to download Drive for desktop. The links are highlighted in the above texts.

Once the download is complete, click on the downloads icon and follow the instructions.

Once the files have synced, this window should pop up. The files are automatically synced and you do not need to do anything else.

Text box to share files. You can either share to individual accounts or to groups. If you have a large organisation and departmental groups, its better to share it this way.
This is the person whom the sheet originated from.
This is the organisation the data belongs to.
This is the viewer role. This person can only view data that is in the file or document.
A commenter can add notes or suggestions to particular documents they have access to.
Editor rights give full access to the document and folders and one can add or remove files and change content.
This option gives the people inside the org options whether to find the document or file from their search bar.
If you toggle this one, anyone accessing the document or file must have have a link, otherwise they would need to request for permission to access the document.

Shortcuts in Google Drive

Google Drive lets you keep a single file neatly organized in multiple folders without cluttering your storage with duplicates. The magic behind this? Shortcuts!

When you select a file and hit that handy Shift + Z on Windows or command R shortcut, you're not actually plopping a whole new copy into that extra folder. Instead, you're creating a direct pathway, a link, that points right back to the original file.

Think of it like this: the file lives in its original spot, and the shortcut in the other folder is just a sign that says, "Hey, this awesome file is over here!" Clicking on that sign (the shortcut) instantly takes you to the one and only original.

This allows you to have the same original file in different location without clatter.

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