Sharing of Files and Folders

Google Drive facilitates secure and efficient collaboration through its robust file and folder sharing capabilities. Users can grant access to specific individuals or broader audiences via shareable links, maintaining granular control through distinct permission levels.

1.a. To share hover over the file or the document and and press on the share button.

1.b.i. or press on the three dots on the far right.

1.b.ii. Click on the share button to view the share options.

2. This button shows the various types of file formats you can open your documents with.

3. This is the download option.

4. One can rename files or documents through this button.

5. This is the Gemini option of summarising the document

6. The organise button allows you to move files and folders in between drives and shared drives.

7. Folder information allows you to to get deeper insights of where the folder is and details to the file or the folder

Access Levels

Text box to share files. You can either share to individual accounts or to groups. If you have a large organisation and departmental groups, its better to share it this way.
This is the person whom the sheet originated from.
This is the organisation the data belongs to.
This is the viewer role. This person can only view data that is in the file or document.
A commenter can add notes or suggestions to particular documents they have access to.
Editor rights give full access to the document and folders and one can add or remove files and change content.
This option gives the people inside the org options whether to find the document or file from their search bar.
If you toggle this one, anyone accessing the document or file must have have a link, otherwise they would need to request for permission to access the document.

Shortcuts in Google Drive

Google Drive lets you keep a single file neatly organized in multiple folders without cluttering your storage with duplicates. The magic behind this? Shortcuts!

When you select a file and hit that handy Shift + Z on Windows or command R shortcut, you're not actually plopping a whole new copy into that extra folder. Instead, you're creating a direct pathway, a link, that points right back to the original file.

Think of it like this: the file lives in its original spot, and the shortcut in the other folder is just a sign that says, "Hey, this awesome file is over here!" Clicking on that sign (the shortcut) instantly takes you to the one and only original.

This allows you to have the same original file in different location without clatter.

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