Google Docs brings real-time collaboration to documents so teams can work on the same document at the same time and complete projects faster. Google Docs supports images, tables, equations, drawings, links, and more. The Social commenting feature allows for a quick gathering of feedback and approvals from the right people. You can edit documents created on other major word processing software or convert popular document formats like .doc, .docx, and .rtf to google docs to activate collaboration functions. Google Docs works with or without an internet connection and has dedicated mobile apps for iOS and Android.

Accessing Docs

Open your chrome browser.

Click on the Google apps icon on the top right or type in the URL docs.google.com

Creating and Importing Docs

Create a new file

In Docs, click Blank or select a template.

In Drive, click New and then next to Google Docs, point to the right arrow and click Blank document or From a template.

Import a file

If you have existing files, you can import and convert them to Docs files.

  1. Go to Drive.

  2. Click New and then File Upload.

  3. Choose the file you want to import from your computer to add it to Drive.

  4. In the Upload complete window, click Show file location

  5. Right-click the file and select Open with and then Google Docs.

Converting your file from another program creates a copy of your original file in a Docs format. You can then edit the file in your browser.

Collaboration and Sharing

Using Comments

  1. In Docs, select the text you'd like to comment on.

  2. Click Add comment.

  3. Enter your comment in the box.

  4. Click Comment

Assigning actions

  1. To direct your task or comment to a specific person, enter a plus sign (+) followed by their email address. You can add as many people as you want. Each person will get an email with your comment and a link to the file.

  2. To assign the comment to a specific person, check the Assign to box.

  3. Click Assign

Version History

On your computer, open a document.

At the top, click File and then Version history, and then See version history.

Choose the latest version. You can find who updated the file and their changes.

Optional:

To find grouped versions: In the right panel, click the down arrow to expand the section.

To return to the original current version, at the top left, click Back.

Suggesting Edits

In the top corner, make sure you’re in Suggesting mode.

To suggest an edit, simply begin typing where you think the edit should be made in the document. Your suggestions appear in a new color, and the text you mark to delete or replace is crossed out (but not actually deleted until the document owner approves the suggestion).

The document’s owner will receive an email with your suggestions. When they click any suggestion, they can Accept or Reject it.

Sharing files

  1. Select the file you want to share.

  2. Click Share.

  3. Enter the email address or Google group you want to share with.

  4. To decide what role people will have on your file, select Viewer, Commenter, or Editor.

  5. Choose to notify people

  6. Click Done

You can also choose to share the file by copying the link and sending it out to other people.

Integration with Gmail and Chat

  1. Go to Google Chat or your Gmail account.

  2. Select a space. Expand the space to full screen.

  3. To open an already shared document, point to it in the chat then click Open in chat. The document opens to the right where you can make edits directly without changing tabs.

  4. At the top right, click Close

  5. Optional: To open the document in a new browser tab, at the top right of the conversation preview, click Open in a new tab

Enhancing your documents

Inserting links, bookmarks, images, tables, and drawings

The Insert menu lets you add different features to your document. Here are the highlights:

Image—Insert an image from your computer, the web, Drive, and more.

Table—Select the number of columns and rows to create a table.

Drawing—Create shapes, pictures, and diagrams right in your document.

Link—Add a link to another page or to a header or bookmark in the same document.

Bookmark—Add shortcuts to specific places within your document

Table of contents—Create an auto-generated table of contents that links to each heading in your document that has a heading style applied.

Using smart chips

Instead of linking files or other resources using links, you can use smart chips. You can add people, files calendar events, or even places.