Google Meet is an online video meeting service that allows people to connect virtually in HD from their laptop, tablet, phone, or conference room unit. Google Meet includes screen sharing for enhanced collaboration, as well as voice calling and instant messaging via text chats for quick conversations. It has dedicated mobile apps for iOS and Android. Google Meet is integrated with Google calendar to allow for remote participation in meetings via video links automatically. It also allows users who are not in your domain to join and participate in your video conference without the need to install any application.
Web Access
Option 1
1. Open your Chrome Browser
2. Select the Google apps icon on the top right and access Google Meet or type in the URL meet.google.com and open Meet.
Option 2
Go to Google Meet
Click New Meeting and select either to create a meeting for later, start an instant meeting, or schedule in Google Calendar.
Mobile Access
Accessing Google Meet on your device has never been easier. All you need to do is:
Go to Google Playstore or App store and install Google Meet
Open the Meet app and select the account you want to use. If it is not available, sign in to the account
Continue with your account of choice
(Optional) Add your phone number for easier reach
You are now able to set up and join meetings
Changing Layout
You can change the layout of your meeting screen by:
Click the More options button
Select Change layout
Select the type of layout you want.
You can also select the maximum number of tiles to display on your screen, depending on your window size.
Screen Sharing
Web
Click the Present Now button
Select the mode of presentation you want. You can share your entire screen, a single window, or a browser tab.
If your presentation has a video or animation, you best choice would be to share a tab as opposed to your entire screen.
Once you are done presenting, return to your Meet tab and click Stop presenting
Mobile
Click the More button
Tap Share screen > Start sharing
Alternatively, you can be part of a meeting only to present your screen.
Instead of Join, tap Share Screen.
In the "About screen sharing" window, tap Continue.
In the meeting, tap Start Now
After you are done presenting, return to your Meet screen and click Stop presenting
Prevent screen sharing by participants
To turn screen share on or off:
Tap the Host controls button.
Enable Host management
On the 'Let everyone' section, turn the Share their screen option on or off.
Security Features
Meeting codes—Each meeting code is 10 characters long, with 25 characters in the set. This makes it harder to brute force “guess” meeting codes.
Meeting details—Can be changed in the invite. Completely changing the video meeting invite changes both the meeting code and the phone PIN. This is especially useful if a user is no longer part of the meeting invite.
Additionally, if a person from an external organization tries to join a meeting without an invite, the meeting host can choose to admit them into the meeting or deny entry.
Holding a Large Google Meet Conference Call
To hold a meeting of more than 250 users, you MUST ensure the user setting the conference call has the supported license.
Stepwise Guide
The user leading the meeting must have the Enterprise Standard License.
Then they access their Google Calendar and create an event: https://calendar.google.com
3. Start to create an event and click More options
4. Set the event date and time. Add ALL the 400 people's emails as Guests. And un-select all Guest permissions as shown below. This will prevent anyone who is not on the Guest List from joining/adding more guests/strangers.
5. The Google Meet Conference call will automatically be added to the event and invited users can join it when the data/time comes. DO NOT SAVE THE EVENT YET. Go to Video Call options as shown below:
6. In Video Control settings, go to Host Controls →Enable Host Management, and disable all the actions you do not want users joining the call: Share screens, Send chats, Send reactions, etc.
7. Still Under Host Controls, set the access control to Restricted to only allow invited people to join the call and enable Attendance tracking.
8. Then click on Guests and Enable “ Call Artifacts ….” and add Co-Hosts to add people who will be event co-hosts and event speakers and tech support who will do things like slides/decks/documents control in the screen share controls.
9. You can also create breakout rooms and let them be automatically assigned. Save the Video Controls
10. Save the Calendar Event
11. Send the event
