Create and participate in class forums using Groups. Google Groups can be used as mailing lists and to share email communication, internal or external, and share calendars, docs, sites, and videos quickly with students, coworkers, teams, and partners. Groups are easy to set up and are managed by the organization's ICT Admin who can define and set access by sending and posting permissions.


Open Chrome Browser and click on the Google apps icon on the top right.

When the small window containing the apps appears, click <More> at the bottom then Groups

Creating a Group (performed by Workspace Admin)

Step 1

To create a group, click Create Group in the Admin console and fill in the Group name. The group name will be generated dynamically but you can edit it. You can add a description and group owners then click Next.

Step 2

Next, choose your privacy settings. This includes selecting who can contact group owners, who can join it, who can view conversations, who can post, who can view members, and who can manage members. Also, you can opt to allow members outside your organization to join the group. Click Next after you are done.

Step 3

Finally, you can add the members to your new group. You can specify which members are the group managers and the subscription of the group members. Click Create Group when done.

Find and join a Group


Once you open Groups, you can view which groups you are a member of. You can search for groups on the search bar, where you can select either My groups or All groups and messages.

Advanced search

You can perform an advanced search by selecting Advanced Search. You can search using parameters such as join date, group organization, email subscription, and 'group managed by'.

Conversations: Posts and responses

You can post messages to the groups you are subscribed to. To do this,

  1. Click the group you want to post in

  2. Click New Conversation

  3. Enter the subject and message

  4. Select Post Message

You can even share attachments to the group. Just click the document clip icon, upload your file(s) and post the message.

Additionally, you can respond to posted messages by either selecting Reply all or 'Reply to author'.

Collaboration using Groups

Email Groups

Instead of sending an email to various members individually yet, they belong to one group, you can simply send the email to the group email.

  1. In Gmail, on the left, click Compose.

  2. Next to To, instead of adding each team member’s email address to your email, just enter the group’s email address.

Invite a group to a calendar event

  1. Go to Google Calendar.

  2. Click Create > Event.

  3. On the Guests tab, go to Add guests and add a Google Group's mailing list.

  4. Click Save.

  5. Click Send to notify guests.

Share Docs, Sheets, Slides, and Forms

You can share a Google file with a group—such as an online document, spreadsheet, or presentation.

  1. Create a file in Google Drive, or open an existing file.

  2. In the file, click Share.

  3. In the Invite people field, enter the group's address.

  4. Select the level of access you want to provide the group: Editor, Commenter, or Viewer.

  5. Click Send.